- How We Work
From first list to booked meeting — here's exactly what happens.
No black boxes. Every stage of your outbound system — research, infrastructure, campaigns, and reply handling — follows a clear process you can see and review at every step.
VANTAGE LABS DRIFTLINE MOSAIC CRM BRIGHTWELL KESTREL.IO FORGEWORKS NORTHPEAK VANTAGE LABS DRIFTLINE MOSAIC CRM BRIGHTWELL KESTREL.IO FORGEWORKS NORTHPEAK
- Our Process
Your outbound system, step by step
From kickoff to your first booked meetings — here’s the timeline most clients follow.
- Week 1
1
Strategy & ICP Definition
We start with a deep-dive into your offer, past wins, and ideal customer profile.
Kickoff call to align on goals and target market
ICP and messaging angles defined together
Sample lead list shared for your review
- Week 1-2
Infrastructure Setup
While research is underway, we build the sending infrastructure that protects your domain.
Dedicated lookalike domains purchased & configured
SPF, DKIM & DMARC authentication set up correctly
Mailbox warmup begins on a safe, gradual schedule
2
- Week 2-3
List Building & Copywriting
Your verified prospect list and campaign sequences come together in parallel.
Full prospect list researched, enriched & triple-verified
Multi-step sequences written and personalized per segment
Everything reviewed and approved by you before launch
3
- Week 3-4
Campaign Launch
Campaigns go live gradually, with full deliverability monitoring from day one.
Sending volume ramps up safely across all mailboxes
Inbox placement and spam flags monitored daily
Early performance reviewed and sequences adjusted
4
- Ongoing
Reply Handling & Optimization
From here, the system runs continuously — replies, meetings, and reporting on repeat.
Every reply triaged, drafted, and approved within hours
Qualified meetings booked directly to your calendar
Weekly reports and ongoing campaign refinements
5
- FLEXIBLE BY DESIGN
Scale your outreach. Your process, your way.
- Done-for-you
We run the engine. You take the meetings.
From list building to reply handling, everything is managed by our team. Your only job is showing up to qualified calls already booked on your calendar.
Zero hours of your time per week
Dedicated outbound strategist
Weekly performance reports in plain English
Campaign: SaaS Founders Q3
- Live
Campaign: Agency Owners US
- Live
Campaign: E-com DTC Brands
- Warming up
- Done-with-you
Keep it in-house, with experts at your side.
We build the infrastructure, train your team, and review every campaign. You build a permanent outbound capability instead of renting one.
Complete playbooks & SOP handover
Twice-weekly strategy & review calls
Direct Slack access to our strategists
Infrastructure setup
- Complete
Team training — 4 sessions
- Complete
Copy review cycle
- In progress
- OUR STACK
Built on tools that actually protect deliverability
Dedicated Domains
Lookalike domains, never your primary one
SPF, DKIM & DMARC
Correctly configured authentication from day one
Sending Platforms
Tools like Instantly, Smartlead & similar
CRM Integrations
Syncs with HubSpot, Pipedrive, and more
- FAQ
Before you ask
No. We never send from your primary domain — campaigns run from dedicated, warmed lookalike domains with daily inbox-placement monitoring and strict volume controls.
We blend multiple premium data sources with our own enrichment pipeline, then triple-verify every email. Lists are custom-built per client and never shared or recycled.
Strategists write the angles and sequences; AI personalizes each message per prospect. You approve everything before launch, and a human reviews replies before they're sent.
Plans are month-to-month after the initial 30-day setup. Cancel anytime with 14 days' notice — you keep your domains, data, and playbooks.
Let's fill your calendar.
Book a free 30-minute strategy call. We’ll map your ICP, share real campaign examples, and give you an honest answer on whether cold outreach fits your business.