Privacy Policy

ColdOutreachly (“we”, “us”, “our”) provides done-for-you cold outreach services, including lead research, cold email infrastructure, and reply-to-meeting conversion. This Privacy Policy explains how we collect, use, and protect information when you visit our website or use our services.

1. Information We Collect

We collect information in the following ways:

Information you provide: name, business email, phone number, company details, and any information submitted through our contact forms or strategy call bookings.
Campaign data: when you become a client, we collect information related to your ideal customer profile, target prospects, and campaign performance.
Automatically collected data: basic analytics such as pages visited, browser type, and general location, used to improve our website.

2. How We Use Your Information

We use the information we collect to:

Respond to inquiries and book strategy calls
Set up and manage cold outreach campaigns on your behalf
Build, verify, and enrich prospect lists for your campaigns
Monitor deliverability, domain health, and campaign performance
Send service-related updates, reports, and account information
Improve our website and services

3. Prospect & Lead Data

As part of our Lead Research & Enrichment and Cold Email Systems services, we source, verify, and process business contact data (such as names, job titles, and business emails) on behalf of our clients. This data is used solely for outreach purposes related to the client’s campaigns and is never sold or shared with third parties outside of the services required to run those campaigns.

4. Data Sharing

We do not sell your personal information. We may share information with:

Trusted third-party tools used to run campaigns (e.g. email sending platforms, CRMs)
Service providers who help us operate our business (e.g. hosting, analytics)
Authorities, if required by law

5. Data Retention

We retain client and campaign data for as long as needed to provide our services, and as required by our agreements. Clients retain ownership of their domains, data, and playbooks, and may request deletion of their information at any time after cancellation.

6. Data Security

We use industry-standard security practices to protect your information, including secure access controls and monitored infrastructure. However, no method of transmission or storage is 100% secure.

7. Cookies

Our website may use basic cookies and analytics tools to understand how visitors use our site and to improve user experience. You can disable cookies through your browser settings.

8. Your Rights

You may request access to, correction of, or deletion of your personal information by contacting us at hello@coldoutreachly.com.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at hello@coldoutreachly.com.